HR Insights

5 Ways SharePoint Can Help Your Human Resources Team Run More Efficiently

Posted by Christopher Barton on June 7, 2016

SharePoint_for_Human_Resources_Publication.jpgIf your organization has an Office365 subscription then you already own SharePoint – a powerful and collaboration-empowering technology which can be used to un-burden Human Resources and other departments in numerous ways. 

SharePoint’s low cost and productivity-boosting benefits make it the most affordable option available to consolidate business functionality that’s often inefficiently spread across many business systems.

How can SharePoint help you in Human Resources? Here is a list of 5 common and easily-implemented ways HR departments use SharePoint today to help their teams run more efficiently and provide more value to their organizations.

SharePoint HR LifeSaver #1: Employee Engagement, Self-Help, & Collaboration in one place

HR Departments are often deluged with questions and requests that take hours to address one at a time. Human Resources members are the hub of the organization and often tasked with keeping people informed.  When utilized as an “Employee Portal”, SharePoint’s content management and collaboration features give employees access to forms, policies, frequently asked questions, forums and discussion groups, teamsites, surveys, company news, etc. at their fingertips- whenever needed.  This reduces the myriad of unproductive calls, emails and in-person requests to your HR team, allowing them to focus on more strategic projects while elevating engagement and communication.   

SharePoint HR LifeSaver #2: Policy Management & Compliance

HR departments are often the keepers of common forms and policies used by both employees and management across the organization. SharePoint is a great place to store and manage both, and can ensure that users always access the most current versions. Need to make sure that policies are read for compliance purposes?  Not a problem…use digital acknowledgement and signatures to track that a policy has been reviewed by individual users, and SharePoint can even remind both HR staff and employees when it’s time to renew important documents!

SharePoint HR LifeSaver #3:  Automated Requests & Approvals

Tight integration with Microsoft Office and Outlook, and a customizable workflow engine come together to make request and approval processes (vacation requests, new hire requests, etc.) completely paperless and automated.  No more tracking down the status of a request- it’s readily available in SharePoint “process dashboards” with easy means to follow up with requesters and approvers.

SharePoint HR LifeSaver #4: New Hire On-boarding & Off-boarding

Supervisors and new employees always struggle with tons of forms and confusing processes to follow at the beginning and end of employment. SharePoint can quickly be leveraged to develop new hire on-boarding & off-boarding instructions which appear as intuitive checklists, making a tedious process proceed smoothly with minimal HR intervention.

SharePoint HR LifeSaver #5: Training and Learning Management

Use SharePoint’s knowledge management and features like video libraries, and wikis to build effective and easily-accessible training programs.  Content can be in virtually any format.  This reduces dependence on live training and allows employees to work at their own pace whenever convenient. SharePoint can even be configure to capture and track the progress of your employees through all their training programs, displaying the training status of your entire organization in simple-but-powerful dashboards to give HR staff quick access to your organization’s training needs.

These are just a few ways SharePoint can be leveraged by Human Resources.  If you would like to learn more about how SharePoint can be best used to meet your specific goals and challenges - click to request our complementary SharePoint for HR Consultation


Topics: SharePoint Collaboration, .HR, .IT

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